Tender, Proposal and Business Development Specialist

REF8: Tender, Proposal and Business Development Specialist (Istanbul)

We are looking for a talented professional to join our Vadistanbul office and support the tender, proposal, and business development processes of our national and international architecture and planning projects.

Position Purpose

To coordinate national and international tender and proposal processes while supporting management’s business development activities through opportunity research, proposal preparation, documentation, and process management.

Qualifications

• Bachelor’s degree in related fields (Industrial Engineering, Civil Engineering, etc.)
• 5–10 years of experience in tender coordination, proposal preparation, business development support, or project coordination
• Excellent written and spoken Turkish and English, with strong command of formal correspondence and proposal writing
• Knowledge of Arabic or an additional foreign language is considered an advantage
• Strong research and analytical skills with the ability to prepare clear reports and recommendations
• Strong quantitative and verbal abilities; comfortable working with both data analysis and content development
• Well-organized, detail-oriented, and capable of managing multiple deadlines
• Proactive, responsible, and solution-oriented
• Advanced proficiency in MS Office applications, particularly Excel and PowerPoint
• Familiarity with CRM systems, document management platforms, and tender portals

Key Responsibilities

Tender & Proposal Coordination

• Coordinate EOI, RFQ, RFP, and similar procurement and tender processes
• Compile required information and facilitate coordination between teams during technical and financial proposal preparation
• Prepare company proposals, contracts, and business development documentation
• Ensure timely and accurate submission of all proposal documents
• Maintain and regularly update company references, CVs, project experience records, and corporate documentation

Opportunity Tracking & Business Development Support

• Monitor national and international tender platforms on a regular basis
• Research opportunities funded by organizations such as WB, EBRD, AIIB, ADB, UN agencies, and similar institutions
• Evaluate potential opportunities and provide regular reports to management
• Conduct market research on target countries, sectors, and client groups

Event & Stakeholder Coordination

• Conduct background research on target institutions, companies, and key contacts prior to conferences, exhibitions, and business development events
• Organize meeting schedules and prepare briefing materials and meeting notes
• Manage post-meeting follow-up activities
• Coordinate communication with potential partners, consultants, and clients

Systems & Reporting

• Support the maintenance and continuous improvement of the CRM system
• Maintain accurate records of tender, proposal, and business development activities
• Prepare monthly activity, opportunity, and proposal reports for management